FOUR SEASONS HOMEOWNERS ASSOCIATION

In December, 1969 the Four Seasons Homeowners Association was organized and incorporated under Chapter 94, Oregon Annotated Statutes. It operates in accordance with the statutes, its by-laws and  its Covenants, Conditions and Restrictions (CC&R). A copy of the by-laws and CC&R is provided to each homeowner at the time of closing. They are also available on the Association’s website. Four neighborhoods within Four Seasons – Summerville Square, Crystalbrook, The Villas and The Heights – each have an additional  HOA to address the specific needs of each area. In December, 1969 the Four Seasons Homeowners Association was organized and incorporated under Chapter 94, Oregon Annotated Statutes. It operates in accordance with the statutes, its by-laws and  its Covenants, Conditions and Restrictions (CC&R). A copy of the by-laws and CC&R is provided to each homeowner at the time of closing. They are also available on the Association’s website. Four neighborhoods within Four Seasons – Summerville Square, Crystalbrook, and The Villas and The Heights – each have an additional  HOA to address the specific needs of each area.

Each household/owner within Four Seasons is a member of the Association and is entitled to one vote at the Annual Meeting. The Association is governed by a 5 member board of directors each elected to a 2 year term. Elections are staggered with 2 directors elected on even numbered years and 3 elected on odd numbered years. There are no limits on the number of terms a director may serve. Elections are held at the Association’s Annual Meeting during the first week in December. The Board elects its own officers and makes committee assignments at its first meeting after the Annual Meeting.

Regular meetings of the Board are held monthly. The exact date, time and place will be published in the Four Seasons Newsletter. As Association members, all homeowners are invited to attend Board meetings. In the interest of time, homeowners who have issues and/or items for Board consideration are asked to contact the Board’s President at least 3 days prior to the meeting to assure a place on the agenda.

The mailing address for FOUR SEASONS Homeowners Association is P. O. Box 2105, Beaverton, OR 97075.


BUDGETS AND DUES

At its October meeting the HOA’s Board of Directors forwards budget requests from its various committees through the Association Treasurer, to a Budget Committee that drafts the Association’s operating budget for the coming year. That budget is submitted to the Board of Directors for adoption at its November meeting.  Additionally, under Oregon law, the Association must maintain a reserve account to cover the cost of any major projects anticipated in the next 30 years. Based on the adopted budget and whatever additional funds, if any, that may be needed to maintain the mandated level of funding in the reserve account, the Board establishes annual dues for the homeowners. These are payable January 1 of the calendar year. After February 1 dues are considered “delinquent” and if not paid by March 1 will result in a lien being filed against the property. The timely payment of Association dues is most beneficial to everyone and is greatly appreciated!

There are additional charges for the use of the Association’s pools and spa. These fees are reviewed and established annually and will be communicated to homeowners as part of the Association’s annual fees schedule.

VOLUNTEERS

Volunteers keep the FOUR SEASONS Homeowners Association a strong and actively working association. Without volunteers, this would not be possible. Dues are held at a minimum because volunteers perform tasks that some associations pay a management company to do.

Volunteers are constantly needed. It is a great way to meet your neighbors and feel a part of your area. If you would like to be a volunteer, please call one of the directors listed in the ROSTER.


MAINTENANCE AND ARCHITECTURAL

Because their functions are critical to maintaining the quality and character of the Four Seasons neighborhood, the full job descriptions of these two committees are included in this handbook. You are strongly encouraged to familiarize yourself with their work. A thumbnail sketch of each committee follows.

MAINTENANCE
It is the responsibility of the Maintenance Committee to maintain all the common areas within Four Seasons. These include lawns, walking paths, bridges, wooded areas, fences and creeks. The Maintenance Committee encourages residents to maintain their own properties including the trimming of low hanging tree branches and shrubbery to allow safe use of sidewalks. The Maintenance Committee’s complete job description follows
The common areas in FOUR SEASONS are composed of islands, lawns, paths, fences, wooded areas, bridges, and creeks. A map of all common areas is at the back of this handbook. The Maintenance Director and the Maintenance Committee are responsible for the upkeep of all common areas within FOUR SEASONS. A landscape maintenance contractor is retained to mow, plant, do weed control, prune, and other landscape work in the common areas owned by the FOUR SEASONS Homeowners Association.
The Maintenance Committee also engages in planning the improvements and maintenance of the common areas. This includes resurfacing of walkways, planting trees, shrubbery, and other projects. These projects must be within a budget as approved by the Board of Directors.  Input to the committee from the members is always desired. The designated common areas are for the use of homeowners or tenants, and their guests for walking, playing, picnics, and other activities. Since the common areas are for the use and enjoyment of each homeowner, dumping of trash, littering, destruction of property, or disruptive behavior will not be tolerated.
Each homeowner is responsible for cleaning from the edge of his property to the middle of the street and also to prune those trees, if any, between his adjoining sidewalk and the street. Branches of trees must be pruned to provide clearance over the roadway of no less than 12 feet, and no less than 8 feet over the sidewalks. All plants must be pruned so that they do not block pedestrians on the sidewalks.
The Declaration states that regarding the common property, it is unlawful for residents and association members to place a fence, sign, or any other unapproved structure or facilities on the common areas. Neither shall any planting or pruning be done on common property by residents and members without the written permission of the Architectural Committee, and/or the Maintenance Committee. Access by pedestrians to common areas from sidewalks is to be unobstructed.
All adults are asked to help monitor our common areas to insure their proper use. Replacing damaged plants and trees is expensive to all homeowners.
Homeowners with residences adjacent to common areas should familiarize themselves with the legal property boundaries to make certain their landscaping, fences, and personal utilities do not infringe upon common area tracts. The Association has the right to file liens against properties where there is an infringement upon those areas.

Four Seasons Yard Debris service is available to homeowners one Saturday a month throughout the year except January. This opportunity is offered to supplement the weekly yard debris pick-up provided by Waste Management and to encourage the ongoing upkeep and appearance of individual properties in Four Seasons. Please see “Yard Debris/ Drop Box Service” for more information and a schedule.
 The City of Beaverton sweeps our streets once a month.  To assure sweeping in front of your house, please be sure vehicles are not parked on the street. Piles of leaves and other debris will not be removed by the sweeper. This material, as with any other yard waste, should be gathered up and disposed of by the owner. City sweeping is usually done the first week of each month.
Please enjoy the usage of the common areas, and if you have any questions or suggestions please contact the Maintenance Director.

ARCHITECTURAL
The Architectural Committee is responsible for maintaining compliance with the provisions of Articles VIII through Article X of the Association’s Protective Covenants. (A copy of these Covenants should have been supplied to each homeowner at the time of the closing on their homes. It is also available on the Association’s website (www.Fourseasonshoa.org)
In order to maintain the beauty and character of Four Seasons there are certain restrictions regarding property appearance, vehicle parking, signage and other items that might affect the value of properties. Additionally, owners are required to submit any plans for landscaping and/or external remodeling of their homes to the Architectural Committee for review and approval. It is critical that homeowners familiarize themselves with the functions and requirements of the Architectural Committee as contained in the included job description.
It is NOT the purpose or intent of the Architectural Committee to create undue hardship for homeowners by imposing onerous restrictions. Rather, the Committee’s intent is to maintain the architectural and aesthetic integrity of our neighborhood thereby protecting what, for most, is their single largest asset. Your assistance and cooperation are greatly appreciated.

PETS

Pets bring joy and companionship to their owners. They also bring the responsibility to insure the pets do not have an adverse effect on the neighborhood. Please follow all City of Beaverton ordinances and clean up after your pets.